The program menu appears on the left of your main Evalato workspace once you start working on a program and gives you access to all information, tools, and settings for that program.

Dashboard

The dashboard is your main hub for program management with a quick overview of the setup progress, video tutorials for every step, and useful information.

Registrations

This is where you can find and manage all program registrations. You can perform mass actions like delete or mark as paid to a number of registrations by selecting them on the list and using the Actions button. Additional actions like edit information, adjust payments, cancel applications, can be done by clicking on a registration on the list to open it. 

Applications

This is where you can see all applications, change their status, as well as approve, reject, and shortlist them for the different evaluation rounds of the program.

Evaluation

Rounds - adjust how many evaluation rounds the program will have, as well as set rating scale, weights and various criteria for every round. You can also set whether to allow judges to see other judges' scores, and to abstain from evaluating applications.

Judges - add judges for the evaluation phase of your program and assign them to specific application categories, evaluation rounds. Adding a new judge will send them an automatic email notification with their personal login information and a link to the evaluation portal.

Votes - see individual votes from every judge, as well as delete a vote if necessary.

Results -  see up-to-date results from every evaluation round of the program.

Analytics & export

Analytics - this is where you find information on key performance indicators about your program, as well as judging results, individual votes, and exportable data.

Export -  allows you to export data collected via the program, so you can use it externally from Evalato.

Discounts

Promo codes - create promo codes for manual use. Buyers can use them to reduce the price of the purchase. The reduction can be a flat amount off the price or a percentage value. Codes can be set to apply for specific categories, to have a time-limit, or a limited amount of uses. You can create many promo codes with different rules.

Special offers - create special offers that activate automatically, once the set criteria is met, to reduce a flat amount off the price or a percentage value. The offers can have various rules, be applied to different categories, and to have a time and uses limit. Only one Special offer can apply to a purchase – if there’s more than one applicable Special offer, the one with the biggest price reduction is applied.

Settings

Program
Program basics - adjust whether to allow application submissions or registrations, the dates and times of the different phases, the name of the program, default currency (can be changed as long as no sales have been made yet).

Website
Program webpage - you can use our creator to make a webpage for your program in a few minutes, by adding the elements you want.

Embed code - you can embed the registration form directly into your website like a YouTube video. Simply copy the integration code in its entirety and paste it into the source code of the page on your website, where you wish to put the registration form created with Evalato.

Applications webpage - allows you to show a number of elements from your program on a public webpage, like a list of all applications approved, details about each application, average rating, individual votes and comments made by the judges.

Tracking - here you can find the necessary information to:

  • add your Google Analytics (GA) Tracking ID for the program webpage;
  • create a GA custom goal to track data from the Evalato registration form;
  • add data Facebook Pixel tracking for 3 Standard Events: AddToCart, InitiateCheckout and Purchase;
  • track Evalato registrations and pass them along to your Affiliate, Analytics, Marketing or other 3rd party software.

Registration
Registration form - create a registration form for your program. Choose what field types to appear on the Registration form and customize the layout with the drag & drop interface.

Registration limit - choose between allowing Multiple applications per registration and One application per registration. If you select the Multiple applications per registration option, you can limit the maximum number of applications that can be registered per one registration. In addition, opening a specific program category allows you to limit the number of applications that can be registered within that particular category.

Wording & messages - change the wording on your registration form and the confirmation messages that appear at the end of the registration process.

Style & colors - allows you to change the visual style of the Evalato registration form. You can change the Font, Skin type, Accent color, Conversion triggers color, and the Special offers color.

Conversion triggers - add a notification about the last time an application was registered. The trigger time for this can be customized.

Applicant portal

Re-submission & status visibility - choose whether to allow people to make modifications to their applications after they've submitted them, after they're approved, or after they're rejected. In addition, you can choose to show an application's status on the applicant portal.

Instructions - add instructions that will be displayed on the applicant portal where applicants create and work on the submissions.

Wording - Change the wording on various elements of your applicant portal

Payments & billing

Currency - change the currency of your prices in Evalato. The actual currency in which you receive the payments depends on your merchant account with the payment processor you are using, not the Currency setting in Evalato.

Billing data - choose whether to require billing data to be entered by program applicants, make it option, or don't collect billing data at all.

Tax settings - set a tax to be automatically applied during the checkout process, either on top of the price, or as part of the price you've set.

Payment methods - add payment methods to be available for your program. You can add, delete, and alter these at any time.

Payment time - choose whether to require payment before allowing application submission, or allow people to register first and pay the entry fees later.

Judging portal

Instructions - add instructions for all program judges visible on the judging portal.

Terms / NDA - add an NDA (Non-Disclosure Agreement) or another waiver type. The text is shown upon logging for the first time into the judging portal and judges are prompted to agree or disagree. A judge can only proceed with the evaluation process if they've agreed to the terms in the text.

Public voting portal
Instructions - add instructions that will be visible on the public voting portal.

Terms - add terms or another waiver type. The text will be shown below the log-in options on the public voting portal. The terms can also be viewed after login.

Categories

Create at least one entry category for your award competition. You can then create separate entry forms for each of your award categories. Entrants will choose the categories they wish to compete for and submit their entries. The categories can be assigned to specific judges. Also set registration limits, whether to allow multiple applications per registration and per category.

Forms

Create at least one entry form for your award competition and assign them to one or more Entry categories. Add fields for file upload, links, questions, text, etc. for entrants to use when submitting their entries.

Emails

Create emails that can be sent automatically, for example an email that will be sent after successful registration. You can also add more trigger-based emails and/or custom emails to be sent at a scheduled date and time.

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